JOB SUMMARY
As an Administrative Assistant III, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.
JOB DESCRIPTION
Essential functions
Administrative Support:
Manage and prioritize incoming communications, including emails, phone calls, and mail
Draft and edit correspondence, memos, reports, and other documents
Maintain accurate records and databases, ensuring data integrity and confidentiality
Coordinate travel arrangements, including booking flights, accommodations, and transportation
Assist with expense tracking and reimbursement processes
Billing/invoicing, A/R support, Maconomy reporting
Calendar Management and Scheduling:
Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences
Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material
Coordinate and schedule conference calls, video conferences, and other virtual meetings
Meeting and Event Coordination:
Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup
Prepare and distribute meeting minutes and follow-up action items
Track and manage RSVPs, ensuring appropriate attendance and participation
Office Support:
Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service
Coordinate office supplies and equipment, ensuring availability and functionality
Support special projects and initiatives as assigned
Occasional reception area coverage
Special project responsibilities for specific office or entire region (i.e. e-filing, CPE tracking, bulk engagement letters)
Production Responsibilities
Assembling tax returns
Formatting financial statements and proposals
