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Administrative Assistant

N.Y. STAFF Company
New York
Full Time

Job description

The Administrative Assistant will be entrusted with confidential information and at all times must act with discretion and integrity.

Responsible for day-to-day administrative functions such as scheduling meetings, calendar management, prioritizing, responding to inquiries, and maintaining emails, reports, and files for the President and CEO.
Follows-up on delegated tasks and assignments for status and completion.
Provides professional, courteous and quality customer service to internal and external constituents. Greets and assists visitors in a professional, courteous, and friendly manner.
Reacts with appropriate urgency to situations and events that require a quick response or turnaround.
Takes effective action as needed and efficiently and creatively solves problems.
Assists in completing Board of Trustee and Board Committee agendas, reports and meeting minutes.
Composes proofs and edits routine correspondence.
Coordinates business/networking/professional functions, and associated travel arrangements.
Facilitates and completes special projects.
May assist senior management with administrative needs.
Performs other duties as required.

Job requirements

REQUIRED QUALIFICATIONS:

High School diploma required.
Minimum of 3 years of experience supporting executive management.
Must possess superb administrative and organizational skills with exceptional verbal and written communication.
Excellent computer skills, including expertise in MS Office (Word, Outlook, PowerPoint, Excel) and Adobe Acrobat.
Able to plan, prioritize, and organize a heavy workload and adjust to changing priorities.
Must possess superior typing, spelling, proofreading and editing skills, and attention to detail. Proficiency in producing minutes, and minute taking is a must.
Ability to exercise excellent judgment in handling confidential/sensitive matters; must keep the strictest levels of confidentiality at all times.
Must be reliable, flexible, a self-starter, proactive and able to exercise integrity and discretion.

Additional info

College Degree preferred.

Job location

Freeport